Club Officers are elected roles, typically allocated at the club AGM. Whilst it is down to individual clubs to implement a succession path or guidance on the term duration for a given officer, it may be considered healthy to to have some form of rotation or succession plan in place to encourage fresh ideas and limit the burden on few to manage many.
To assist with role succession and the typical questions asked when looking for fresh resources to undertake officer duties, the following are general guidelines as to what each officer role is typically asked to undertake. Guidelines are given against each of the servicing officers for your club.
The chairperson is typically the most senior official role in a club and fulfils a range of duties dealing with overall management of club affairs. The chairperson leads the club to achieve their vision, short term and long-term goals.
Typical responsibilities:
Club Welfare Officers within your club ensures that members have a trained and trusted person to speak to about a concern either within the club or at times outside of your sport. A Welfare Officer is the lead person who has the right skills and knowledge to manage any concern raised in an appropriate way that would not hamper any investigation and shares information accordingly. By undertaking the necessary training, the officer is equipped to undertake the role with confidence. This includes how to raise a concern and who to speak to within the sport.
Typical responsibilities:
A Club Welfare Officer (CWO) with the support of the club committee has the responsibility to:
Person specification
It is desirable for a Club Welfare Officer to:
The Club Treasurer is responsible for the managing the flow of money into the club and for allocating and recording how that money is spent to run the club. This is a vital role in a club as the treasurer works to ensure the club is able to meet its day-to-day expenses and prompts the need for increased club fundraising where a shortfall in income exists.
The treasurer also works in conjunction with the committee in planning the development of the club e.g. creating annual budgets, estimating funds required for a capital project like a new facility and projecting membership and income for future years to contribute towards prudent planning of the club’s future.
Typical responsibilities:
The primary role of the club membership secretary are membership registrations. Membership registration is a well-established part of any sport. It is essential that competing members are registered with the club as well as any associated affiliations.
Typical responsibilities:
The primary role of the club secretary is to provide administrative support to the role of chairperson. Much of the hands-on administrative effort may be delegated to other club officers and volunteers, but responsibility for ensuring the overall, well-run club administration lies with the Secretary.
Typical responsibilities: